Selecting any type of software for your business is a lengthy process. You usually start by researching options, then selecting a few of them to test before you eventually make a decision and pay for the one you’ve chosen.
But, the fact is that there are dozens of different options for every software you want to use, and the choice is never simple, especially if you’re facing a tool you’ve never used before.
Most small business owners have never used a work time tracker before they realized they need one, so you probably have a lot of questions regarding what you should pay attention to while choosing the tool. Well, you’re in luck, because today we’ll talk about key factors you should consider when choosing a time tracking software for your small business.
Small businesses must be frugal, so pricing plays a key role in the selection of a work time tracker. You should be aware that there are free options of the software, which are mostly limited to up to 10 employees, and a couple of projects. Data storage is also limited, and not all features are available with freemium plans.
On the other hand, there are some very cost-effective solutions, and you might be able to get one for as low as $5 per employee per month. Also, makers offer discounts for companies who pay the annual price.
When looking at features, don’t just look for a solution which has most of them. Think about what you want to achieve with the software, and look for the features that can help you out.
For example, if your goal is to speed up the project process, you should look for project tracking features such as time on tasks. And if you want to increase productivity, website and app categorization, as well as productivity reports will be essential for you.
More features don’t necessarily mean that the software is better, but it will definitely have a higher price.
You might only have 3 people who are using MacOS on your team right now, but soon enough your team will grow and other people might not be using the same devices. When searching for a perfect work time tracker, pay attention to the operating systems it works on. Ideally, you should find a solution which works on Windows, MacOS and Linux (although the last option depends on your industry).
Additionally, you should opt in for an option that is lightweight, so it could run even on some slower machines.
Also, if you decide to go with a freemium solution because you only have a few employees, you should still use a solution you would be willing to pay for moving forward. This way, you won’t have to waste time seeking for another solution when you do decide to make a purchase.
Ease of Use
Ease of use is undoubtedly very important. The solution shouldn’t have a short learning curve, both for you and your employees. The interface should be clean and intuitive. The same goes for the installation process, you should be able to install the software to all devices at once using the active directory, or if your employees work on personal devices – you should be able to invite them to use the software via email.
The whole setup process shouldn’t take a long time.
You shouldn’t take a decision to get a work time tracker lightly. Invest some time to do your research, use the free trials until the time runs out, and have your employees test the software as well. This way you can get insights from everyone and select the software which will benefit your team the most.