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Work Emails Cause Disruptions in Personal Life: Study

Mindfulness is within the employees' control, email expectations are not.

Your work emails can affect your health, relationships
Your work emails can affect your health, relationships Pixabay

Does your boss expects you to be ever-connected on emails and work without boundaries? If so, besides causing harm to your health and well-being, it could also lead to conflict in family relationships, a new study has revealed.

Stress due to employers’ expectations of work during non-working hours brings strain in the family ties as the employee is unable to fulfil non-work roles at home.

Such expectations are “an insidious stressor that not only increases employee anxiety, decreases their relationship satisfaction and has detrimental effects on employee health, but it also negatively affects their partner’s health and marital satisfaction perceptions,” said Liuba Belkin, Associate Professor at Lehigh University in Pennsylvania, US.

Employees do not need to spend actual time on work in their off-hours to experience the harmful effects.

If the nature of a job requires email availability, such expectations should be stated .Pixabay
If the nature of a job requires email availability, such expectations should be stated. Pixabay

The mere expectations of availability increase strain for employees and their significant others — even when employees do not engage in actual work during non-work time.

“The competing demands of work and non-work lives present a dilemma for employees, which triggers feelings of anxiety and endangers work and personal lives,” added William Becker, Associate Professor at the Virginia Polytechnic Institute and State University in the US.

The findings were presented at the Academy of Management’s annual meeting in Chicago.

According to Becker, policies that reduce expectations to monitor electronic communication outside of work should be ideal to mitigate the adverse effects of negative health outcomes.

When that is not an option, the solution may be to establish boundaries on when electronic communication is acceptable during off-hours by setting up off-hour email windows or schedules when employees are available to respond.

If the nature of a job requires email availability, such expectations should be stated. Pixabay

Importantly, organisational expectations should be communicated clearly, Becker noted.

“If the nature of a job requires email availability, such expectations should be stated formally as a part of job responsibilities.”

Knowing these expectations upfront may reduce anxiety in employees and increase understanding from their family members, he said.

Also Read: 8 Steps to Help You Secure Your Work Creativity

As for employees, they could consider practising mindfulness, which may help them to “be present” in family interactions, and help reduce conflict and improve relationship satisfaction, said Becker.

However, while mindfulness is within the employees’ control, email expectations are not, he added. (IANS)

Next Story

Professionals Too Busy in Work to Worry about Wider Relevance of Skills

Human minds can comprehend linear change but when the graph becomes exponential in nature it is impossible

Professionals, Work, Skills
The nature of jobs is changing rapidly almost at an exponential rate. Pixabay

Absorbed with their to-do lists and set of tasks, professionals have little time to worry about the wider relevance of their skills. There is no time to stop and study the changing nature of skills, jobs or even business process changes that is shaping white collar jobs across the country. The nature of jobs is changing rapidly almost at an exponential rate, and the pace is so fast that it cannot be mapped. Human minds can comprehend linear change but when the graph becomes exponential in nature it is impossible to do so. It is considered better to ignore it as an

anomaly. Maybe it is time to do a skill inventory and evaluate which of your skills are fast becoming irrelevant as machines become more intelligent.

Shrinking Half-Life of Skills!
Let us put the human brain capacity and machine intelligence into context. The human brain is capable of doing 10 raised to the power 16, calculations per second, and it is static. This was surpassed by a super computer in 2018. Now, this does not automatically mean that computers have reached singularity or surpassed human intelligence. It means that human brain capacity is not growing while machine intelligence is growing exponentially.

Professionals, Work, Skills
Absorbed with their to-do lists and set of tasks, professionals have little time to worry about the wider relevance of their skills. Pixabay

Due to their growing relevance in the workplace, this puts more jobs at risk in the services sector than previously assumed. In India, it is the services sector that has been the driver for job growth for the better part of two decades. Within the services sector the fastest growth was clocked by services firms catering to global customers. According to NASSCOM, the BPO or the BPM (Business Process Management) services market in India is fragmented and diverse with nearly 500 outsourcing companies catering to 35 different languages around the world. Voice support, simple data entry and enquiry jobs were at the lower level of the skills spectrum. These jobs are expected to now disappear completely in the next 18 months, according to industry experts. Approximately 10 per cent to 12 per cent of the more than 1.2 million jobs in the BPM industry are in voice. While BPO jobs are estimated to be growing, this is at a slower rate, and many call centre positions have been migrating to Philippines, and now the technology wave is expected to hit this space.

In particular, Chatbots and voicebots are taking over the voice based support jobs rapidly. Data entry jobs too are being taken over by the rapid growth of process automation software that can read all kinds of writing.

At a recent NASSCOM Roundtable on Chat Emerging as the New Frontier of Digital Customer Experience held in March 2019, participants from the E-commerce sector, retail lenders and even FMCG companies discussed the rapid and abrupt migration towards chatbots. Since, E-commerce platforms, banks and finance companies operate large call centres, these sectors are poised for much disruption.

More companies want to shift to chatbots as their customers are increasingly comfortable with text-based chats rather than traditional voice. Moreover, voice based bots are becoming more intelligent. Google Assist, Siri and Alexa have shown that voicebots can understand Indian accents and even multiple India languages. This helps people who cannot write or do not want to write on chat to engage by another channel. According to the State of Chatbots Report, a joint effort between Drift, SurveyMoney Audience, Salesforce and myclever published in 2018, the expectation that chatbots are more efficient in response times than a face to face or a telephone call is evident. The capability of the chatbot platform is growing exponentially and 70 per cent of the enterprises expect it be the primary point of customer contact by 2020.

Also Read- World Can’t Afford to Build Any More Fossil Fuel by Burning Plants

The head of the largest private sector bank said off the record that their 3,000 people voice-based call centre for complaint redressal and onboarding is becoming redundant. He added that “they are being trained for cross selling of products.” Selling financial products on the telephone is a higher level skill and usually more suited to extroverts. Not all employees are successful at it. Therefore, the skills that are most at risk of being outdated are comprehension, linguistic, cognition, customer support and query redressal on a database. It is important to note that there are companies which are betting that voice will not go away. “There will always be a set of older customers who would prefer to speak to a human being and may not be comfortable with new interfaces”, says S.M. Gupta, Chief People Officer at AEGIS Global. The company serves multiple geographies in multiple languages and employs more than 50,000 people in voice processes.

The senior HR head of BPM company argues, “The lowest skill for people at entry wage level was to know reading, writing and typing…there are very few jobs for such skills left anymore. Now you need some amount of technical aptitude too. Which either you have or do not have therefore a clear distinction is emerging among employees who can be retained in the long term.”

Notwithstanding some exceptions, most BPM companies are feverishly planning for the voice disruption to take hold. The largest BPM company, Genpact, has been working overtime to reskill its employees at a pace never seen in the past.

BPM service engine slows down

Professionals, Work, Skills
There is no time to stop and study the changing nature of skills, jobs or even business process changes that is shaping white collar jobs. Pixabay

Business Process Management companies deserve a lot of the credit for driving the growth of services jobs in the country. BPMs are a $28bn industry and emerged due to technological arbitrage that allowed global jobs to come to India. It was the port of call for newly-minted graduates from small town India looking for entry level jobs. However, the slowdown is evident with the sector adding the least number of jobs in the last seven years. Within the BPM industry the most affected area is the customer support jobs.

In a short history of two decades, customer support services (CSS) has grown rapidly. First, during the outsourcing boom, and then later by servicing domestic telecom companies. Along with telecom, was the rise of the private sector banks that also needed support for onboarding. When these two industries matured and their customer support demands reduced due to pressure on margins, the domestic E-commerce industry and payment wallets took off. However, after years of strong growth, the hiring spree in this sector has met with an abrupt slowdown. While the E-commerce sector has undergone a consolidation and headed towards a duopoly they are also reducing their losses and investing less in people and more in technology.

These customers are often millennials, tech-savvy and keen to chat with customer care than with calling up a helpline. The NASSCOM Strategic Review 2018 estimated that there was a net addition of only 36,000 employees in FY2018, a far cry from the 100,000+ brought onboard in 2009 and even the 66,000 who joined the sector as recently as FY2017. A sizeable chunk of this deceleration in net hiring is due to automation in the sector. Soma Pandey, CHRO at Firstsource Solutions sums up the current trends by saying that “We have seen a lot of automation come in- typing and data entry work has gone away replaced by optical character resolution automation software.”

Piyush Mathur, CHRO, Genpact weighs in, “That automation is rising and increasing is largely a secular trend and the technology which gave rise to the BPM industry is at the center of its disruption”. He adds in quick succession that this does not mean the end of the industry or anything ominous for the sector, it just means that companies need to adapt and prepare for the change much faster than in the past. Genpact as an industry leader is ahead of the curve in preparing itself and its own employees for this disruption by upskilling them. The same cannot be said for all the companies in the sector — some out of choice and some lacking adequate capacity.

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Given the importance of these jobs in the Indian economy and their presence in key commercial hubs across the city, some of this disruption is going to have an effect at both the city and the country level. Several cities emerged as hubs for global services but now voice positions and other low skill jobs have begun to disappear across Noida, Jaipur, Indore, Ahmedabad and Hyderabad. A large population of young employees with similar skills will be out of jobs and fresh graduates will be unable to find employment.

Impact on the economy and GDP
The BPM sector and its continuing drive to adopt new technologies cemented India’s position as a global commercial hub, in the process being a driver of employment generation. The overall back office industry is approximately 8 per cent of the GDP. Moreover, according to the Indian Brand Equity Foundation, the Indian BPM sector accounts for 37 per cent of the global BPM sector. As a result, it is a significant contributor to India’s export revenues. Any slowdown in this employment intensive sector has a disproportionate impact on jobs.

However, technology which ushered in the rise of the sector is now disruptive to growth but also the fundamental people based model of this industry. The slowdown of BPM as a major job engine means that the overall job growth in the services sector will be hit. Unemployment numbers are already reaching above 6 per cent. Until now, skilling programmes have focused on preparing young graduates for entry level jobs, but these jobs are now at risk. This is an important issue and Indian policy makers should prepare young graduates keeping in mind the reality of the situation. The education and skilling policies must rapidly evolve as they have to take into account even employees with 5-10 years of experience too who will be displaced during this round of disruption. (IANS)